Word for Microsoft 365 Intermediate Quick Reference: Paragraphs, Tabs, Columns, Tables, Pictures

4-Page Laminated Microsoft Outlook 365 Quick Reference Guide (Windows version) with step-by-step instructions and shortcuts for using Mail, Calendar, Contacts, and Tasks features. Last checked for accuracy, September 2024.

📧 Mail

• 📂 Displaying Mail Folders
• 👁️‍🗨️ Hiding/Displaying the Folder Pane
• ✉️ Creating and Sending a Message
• 📎 Attaching a File to a Message
• 👥 Showing BCC
• ⚠️ Sending a Message with High or Low Importance
• 📩 Requesting a Read or Delivery Receipt
• 📝 Drafting a Message
• ⏳ Delaying the Delivery of a Message

🔍 Quick Filters

• 📬 All and Unread
• 👓 Reading Messages
• 🔄 Manual Send/Receive
• 📤 Using the Outbox
• 🔔 Using Desktop Alerts

🗑️ Message Management

• 🗑️ Deleting Messages
• 💾 Saving an Attachment
• ❌ Removing an Attachment
• ↩️ Replying, Forwarding, Printing a Message

📨 Sorting & Organizing

• ↔️ Sorting Messages
• 📏 Changing the Width of the List
• 🗃️ Grouping Messages by Conversation
• 🚫 Ignoring a Conversation
• 🧹 Cleaning up Redundant Messages
• 🔄 Turning Grouping On/Off
• 🔍 Finding Mail Messages
• 📍 Using Task Flags
• 📁 Creating a Folder
• ⭐ Favorite Folders
• 🔀 Moving or Copying Messages
• ⚡ Using Quick Steps

📝 Contacts

• 👤 Creating a Contact from a Message
• 👥 Creating a Contact Group
• ✒️ Creating an Email Signature
• 🖊️ Manually Inserting Signatures

🛠️ Other Tools

• 🛡️ Using the Rules Wizard
• 🕒 Using the Out of Office Assistant
• 🚫 Handling Junk Mail

📅 Calendar

• 📅 Displaying the Calendar
• 🏢 Setting up Your Work Week
• 👀 Viewing the Calendar
• ✍️ Creating Appointments
• 🗓️ Scheduling and Editing Meetings
• 🔁 Repeating Appointments or Meetings
• ✅ Responding to Meeting Requests
• ⏰ Changing Time or Date of Meeting/Appointment
• 👥 Viewing Multiple Calendars
• 📚 Creating a Calendar Group
• 🖨️ Printing the Calendar
• 🌦️ Using the Weather Panel

👫 People

• 👥 Displaying People
• 🖋️ Creating & Editing Contacts
• 🔗 Linking Contacts
• 🗑️ Deleting a Contact
• ✉️ E-Mailing a Contact
• 🔍 Searching for People
• 🔄 Merging with Contacts

✅ Tasks and To-Do Items

• 📂 Displaying To-Do and Task List Folders
• ✅ Creating Tasks
• 📝 Adding Items to the To-Do List
• ✏️ Editing a Task
• ✔️ Marking Tasks Complete
• 🔢 Changing Task Order
• 🙋 Assigning Tasks
• 🗓️ Viewing To-Do Items in the Calendar
• 👁️ Hiding/Displaying Tasks in the To-Do Bar
• 🖨️ Printing Tasks

🌟 For Any Outlook Item

• 🗑️ Deleting Items
• 📣 Using @Mentions
• 🏷️ Assigning an Item to a Category
• 🔄 Sorting Items
• 📂 Creating New Calendar/Contact/Task Folders
• 🔗 Sharing Calendar, Contacts, Tasks, or Notes
• 👥 Creating a Group
• 🗓️ Using Another Person’s Calendar/Contacts/Tasks/Notes Folder
• ✅ Responding to a Sharing Request
• 📖 Using the Reading Pane

📜 This Outlook 365 Quick Reference also includes a list of Keyboard ⌨️ and Selection Shortcuts.